Folklore Ventures
Folklore Ventures

Events Executive



Newmarket CB8, UK
Posted on Friday, May 10, 2024

Events Executive

Reports to: Events Manager

Location: Newmarket, Hybrid, 2 days on-site, 2 days WFH

Hours: 8:30 am - 5:30 pm (flex of 30 minutes either side of the day)

32 hours across a 4-day week (no salary sacrifice)

Salary: £27,000 - £32,000

Product: Group Level - Wonde, Evouchers & Secure Schools

Who we are and what is important to us:

Beyond unifies three technology-driven brands, Wonde, Evouchers and Secure Schools.

Each brand shares a vision to reduce the friction of adapting technology, to help customers navigate an often overwhelming area and provide powerful solutions that make their everyday life easier.

The three brands run independently with the autonomy to continue to prosper although as part of the Beyond team, you’ll join a wider, supportive environment where you’ll be able to pull on the expertise and capabilities of the group.

We do not limit ourselves to standing still. We look ahead and strive to disrupt the sector we operate in. We believe technology should not be complicated or overwhelming. It should do what it says - quickly, safely and efficiently.

Job snapshot:

As Events Executive, you’ll be supporting our Events Manager in the coordination and organisation of events and exhibitions. You’ll understand each brand's requirements and how best to support the execution of events in line with each of these and wider marketing objectives.

What you’ll be doing:

  • Responsible for the execution of all Tier 2 events within the events calendar across all brands
  • Assist with the planning and execution of all events within the events calendar
  • Support all administrative elements of the events process
  • Where appropriate take the lead for the delivery of specific events in Tier 3
  • Delivery of staff briefings to the teams attending the events, including information on the event, our presence and aims
  • Coordinate with internal stakeholders i.e. Product Marketing Managers to establish requirements for the events such as collateral, demo software and more
  • Take responsibility for all event devices, software and allocation
  • Keep planning documents and staff rotas up to date for each event
  • Ensure all events are communicated effectively to the business via the intranet
  • Event calendar management, including diary entries for stakeholders and teams attending the events
  • Take ownership of merchandise, collateral, clothing orders and shipping to events
  • Where required, book accommodation for the staff attending the events
  • Where required, book delegate passes for events
  • Liaise with internal stakeholders on upcoming projects to ensure events are delivered on time and key objectives are met
  • Keep track of new event request submissions over and above the agreed calendar for consideration, advise on any diary clashes with existing events
  • Stay ahead of the curve on new events coming into the sector and make suggestions based on current trends